Terms & Conditions
1.1 Upon purchase, you agree to and accept these Terms and Conditions (“T&Cs”). These Terms and Conditions will prevail over any other terms and conditions provided to you in relation to the test you require.
1.2 The full test process comprises of a nasal and throat swab to obtain a sample which is then sent to our labs for analysis in the case of a RT-PCR test or a nasal swab only which is tested on site. The sample taking (nasal and/or throat swab) should take approximately 10 minutes and will require one of our trained member of staff taking a sample from your throat and/or nose. The RT-PCR sample is labelled with your name and allocated barcode number to protect your identity securely when tested in our laboratory.
1.3 The process and equipment we use carry CE-IVD approval for use in the UK and EU. The purpose of the test is to pick up the presence of the actual virus in the nose and throat for PCR test and in the nose only for lateral flow.
1.4 Some of our customers may be requesting our services as a way of satisfying the requirements of various countries for negative Covid-19 test results prior to travelling to their regions. Due to the constantly changing rules and regulations, individuals are responsible to assess the suitability of this test against the test requirements for their airline/destination country.
1.5 Optimized Laboratory Limited is unable to provide any advice or guidance in regard to the acceptance criteria for airlines/countries and accepts no liability for this. We advise you check with the airline you are travelling with or the travel agent when booking your flight.
1.6 A positive result confirms that the Covid-19 virus is present. A negative result indicates there was no evidence of the COVID-19 virus, and you are safe to travel.
1.7 Our results are not a replacement for a full or medical investigation and/or a doctor’s advice. Our comments are based solely on the results in relation to what are considered normal ranges in the general population. If you have any concerns at all regarding any aspect of your health or your test results you should discuss them directly with your GP or a doctor.
1.8 In order to book a test, you must register your details and book online at https://www.optimizedbody&mind.co.uk. Whilst at the test centre upon entry you agree to abide by the rules, policies and instructions implemented by the clinic staff.
1.9 On arrival at our clinic, you will be welcomed by a member of the Optimized Body & Mind team who will help you to register your information or check your confirmed booking if you have booked via our website and check that you have all the required documentation (photo ID).
2.0 If you are flying, you are responsible for ensuring that you book a suitable time slot which gives you enough time to complete the test process before you are required to check in for your flight.
2.1 You are responsible for ensuring the accuracy and completeness of the information requested in performing the tests.
2.2 We aim to deliver your test results as follows:
2.3 All test results are delivered before 11.59pm same day via email.
2.4 Lateral Flow test – approximately 30 – 60 minutes via email.
2.5 We as a registered UKAS accredited laboratory are legally required to share certain information with Public Health England, or other governmental organisations if required, in relation to your test, including: personal information (e.g., name and date of birth); the result, whether negative or positive; and confirmation that the sample is one that we have tested in our laboratory. This information may be used as part of any test and trace service being operated by the government in your jurisdiction.
2.6 We are not able to offer appointments to anyone under the age of 18 unless the registration process is completed by a parent or legal guardian.
2.7 The process of taking a sample can be mildly invasive, so if you are unsure, take advice from your GP (e.g., if you are prone to nose bleeds, throat issues).
2.8 All our staff are highly trained to take the specimen sample, and the procedures described above confirm with standard guidelines.
2.9 If you require additional assistance for any reason, please email us on firstname.lastname@example.org
We will not offer appointments in the following circumstances:
3.0 If you have had a positive antigen (swab) test for COVID-19 or developed any of the symptoms of COVID-19 within 10 days prior to your appointment. These symptoms can include: a fever (temperature over 37.8°C); loss of sense of taste or smell; new flu-like symptoms (runny or blocked nose; sore throat; shortness of breath; muscle aches and pains; headaches; overwhelming tiredness); or a new, continuous cough.
3.1 If you have returned from a country in the last 10 days prior to your appointment which requires a quarantine period under UK government guidelines, unless you can do so under Government guidelines, such as the Government approved Test to Release programme or Arrivals Testing. These Government guidelines may change from time to time.
3.2 If you have had contact with a confirmed positive case of COVID-19 in the 14 days prior to the appointment as confirmed by the government’s test and trace service, or other public health authority.
3.3 If your household members or other people you have been in contact with have had a positive antigen (swab) test or developed the symptoms above in the 14 days prior to the appointment.
3.4 If any of the above apply to you, please wait the appropriate time (For further guidance on guidelines can be found on the government website), and we will be happy to book your appointment.
3.5 The test procedure, precautions, and interpretation of results for these tests is followed strictly when testing.
3.6 Failure to follow test procedures may impact on the interpretation of the outcome of the test results.
3.7 Negative test results do not rule out possible other non-COVID-19 viral infections.
3.8 Positive test results do not rule out co-infections with other pathogens.
4.0 A PCR test is the gold standard in COVID-19 testing and is the test used by the NHS.
4.1 It offers the most accurate results as it can detect even the smallest amount of virus. This means that a negative PCR test result provides the most reliable indication you can safely continue to work and travel.
4.2 A negative test result may occur if the level of viral RNA in a sample is below the detection limit of the test.
4.3 There is a low risk of the test result being indeterminate. In this event, you will be contacted directly by a team member from Optimized Body & Mind to discuss a solution.
Lateral Flow Tests:
5.1 Lateral flow is an established technology, adapted for the qualitative detection of antigens that are present when a person has COVID-19.
5.2 Neither the quantitative value nor the rate of SARS-CoV-2 antigen concentration can be determined by this qualitative test.
5.3 A negative test result may occur if the level of antigen in a sample is below the detection limit of the test.
By accepting these Terms & Conditions you agree to follow the guidance provided by us and our medical partners. We accept no liability for any loss or damage caused by non-compliance with this guidance.
By paying and booking for a test, you give us your consent to:
6.1. Proceed with the sample taking and testing process at your chosen testing centre.
6.2 Allow Optimized Body & Mind Limited to share any relevant personal data such as your name, date of birth, and passport number, among others, with the relevant third parties that may be involved in the provision of our service.
6.3 Allow Optimized Body & Mind Limited to share any relevant personal data with local and national health authorities which require this information.
You also confirm that:
6.4 You have understood that any third party’s data will be held and shared in accordance with these Terms and Conditions.
6.5 You have obtained the explicit consent from these third parties for their data to be held and shared in accordance with these same Terms and Conditions.
- References to liability in these Terms and Conditions include any kind of liability arising under or in connection with these Terms and Conditions including liability in contract, tort (including negligence), misrepresentation, restitution or otherwise.
- Nothing in these Terms and Conditions shall limit or exclude the liability of any party or another person for:
- death or personal injury caused by negligence.
- for fraud or fraudulent misrepresentation.
- for breach of any statutory duty; or
- for any act, omission or matter, liability of which may not be limited or excluded under any applicable law.
- To the extent permitted by law, Optimized Body & Mind Limited and other members of our group of companies and all third parties connected to us hereby expressly exclude:
- the laboratory being unable to test your sample for any reason,
- the test results not being made available to you within the stated turnaround time, where a delay is caused due to any events outside of our reasonable control,
- you miss your flight as a result of a delay caused by you or an inconclusive test result, whether following a successfully completed test or otherwise,
- your act, omission, or other failure to follow instructions provided to you in relation to sample collection or pre-sample preparation requirements,
- your failure to act upon our advice if we recommend that you seek medical advice or attention having taken a test,
- your failure to attend a pre-booked appointment; or
- any loss or damage that is not foreseeable.
- all conditions, warranties and other terms which might otherwise be implied by statute, common law, or the law of equity.
- any liability for any direct, indirect, or consequential loss or damage, costs or expenses whatsoever incurred in the following circumstances.
- liability for events outside of our control: This includes but is not limited to failure to perform, or delay in performance of, any of our obligations under these Terms and Conditions that is caused by any act or event beyond our reasonable control. If an event outside of our reasonable control takes place that affects the performance of our obligations under these Terms and Conditions, we will contact you as soon as reasonably possible to notify you of it. Our obligations under these Terms and Conditions will be suspended and the time for performance of our obligations will be extended for the duration of the event outside of our reasonable control taking place.
- Our total aggregate liability to you resulting from or arising in connection with any of these Terms and Conditions is limited to the total value paid under the particular Terms and Conditions entered by the parties – meaning the price you paid for our services – in respect of the services supplied to you by Optimized Body & Mind.
Refund, Cancellations & Changes To Bookings:
7.1 No right to change your mind. Once you have booked the test, you do not have a legal right to change your mind within 14 days and receive a refund. This is because your contract with Optimized Body & Mind is for the supply of a medicinal product, i.e., the test, by administration by a prescriber, or under a prescription or directions given by a prescriber, and the cancellation rights under The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 do not apply.
Cancelling your test:
7.2 All tests – Even though you do not have a legal right to change your mind (see Clause 5.1), for test appointments that are cancelled more than 72 hours in advance we will on request, issue a credit for the value of your original test to use for an equivalent test at any of our testing centres within a period of 12 months from the date of your original test (subject to availability). Cancellations within 72 hours* of your appointment time will not be permitted unless your flight has been cancelled by the airline within 72 hours or government guidelines have changed. In this event, we will ask for proof of that fact and you will have the option to rebook for an alternative date or request a voucher.
Right to Vary these Terms:
We reserve the right to reasonably amend these Terms & Conditions from time to time, as required.
Other important Terms:
9.1 We may transfer our rights and obligations under this Agreement to another organisation, but this will not affect your rights or our obligations under these Terms & Conditions.
9.2 This Agreement is between the person paying for our services and Optimized Body & Mind, No other person shall have any rights to enforce any of its terms, whether under the Contracts (Rights of Third Parties) Act 1999 or otherwise.
9.3 Each of the paragraphs of the Terms operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.
9.4 You accept that communication with us will be both electronic and on paper. You agree to this means of communication and you acknowledge that all, notices, information, and other communications that we provide to you electronically or hard copy comply with any legal requirement that such communications be in writing. This condition does not affect your statutory rights.
9.5 If we fail to insist that you perform any of your obligations under the Terms & Conditions, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we will automatically waive any later default by you.
9.6 Any abusive behaviour to our staff will not be tolerated and we reserve the right to deny access to our clinic if such behaviour be evident.
10.1 If you have a complaint or require any further information about any aspect of the Service we provide, please contact us via our Customer Service support email at email@example.com
10.2 If there is a problem with the service, due to error on the part of Optimized Body & Mind, then we will reperform the service or alternatively grant a refund of the service cost, following a full investigation of the circumstances.
This Agreement and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with this agreement or its subject matter or formation.